Full Contact Accounting^TM

Write-Up Software

Designed by accountants for accountants with productivity the primary objective!

Multiple Client Write Up Software designed for fast, heads-down data entry and processing efficiency.

General

Network
No Extra Charge

Domain – Microsoft NT® and all later server versions.

Local Area Network – 1,000 MBPS (1 GB) with Windows 7®, Windows 8® or later or server 2008 R2 or better. 12 GB of RAM or more. If Terminal Server, then adequate RAM for the number of processors.

Microsoft Terminal Services® – 2008®, Windows 7®, Windows 8® or later. – No extra charge.

PC running Microsoft Windows 7®, Windows 8® or later.

LAN connection to server 1,000 MBPS (1GB).

4 GB or more of RAM minimum. See Recommendation.

RECOMMENDATION:
It is typical for processors to be running multiple monitors with several programs open such as a couple versions of QuickBooks, Excel spreadsheet, etc. To be able to do this, the minimum requirement for the workstation is really much larger than it is simply to run FCA. We recommend computers be less than 3 years old with 8 or more GB of RAM to accommodate the multi tasking common in this industry. We also strongly recommend that there be no audio or video streaming.

Work Station
Specifications

Internet

Transactions maintained in accounting periods may be set as monthly, quarterly, 13 4-week periods or annual.
Process in future periods up to twelve (12) future periods.
Ability to open a prior period up to twelve (12) periods back. This ability is restricted to users with rights granted by the owner/administrator.
All detail is retained with ability to print any report for any period from day-one.
Ability to consolidate the detail in user defined prior periods. Use this for very large files to enhance processing speed. When prior periods have been consolidated, all reports that do not require detail can still be printed, such as all financial statements.
Extra period – An extra period is available to be used for end of the year adjustments. For example, 12 month clients will have a 13th period, the totals of which may be reported on year-to-date reports and with the 12th period, if desired. This way comparative reporting can be done on the final period without it being skewed by end of the year adjustments.

Processing

General Journal:

Customizable input screen by user to accommodate user’s preferences and to facilitate heads-down data entry.
In addition to recording entries for the current period, the user can also set the screen to create entries that:
Post effective in prior periods while leaving an audit trail as to the period the entry was made.
Can recur every 1, 2 or 3… up to 12 periods and can recur at the selected frequency indefinitely or for a predetermined number of times.
Reverse in 1, 2 or 3… up to 12 periods as selected.
Group entries by user-defined batch IDs.

Custom Journal:

Use this screen to create custom templates that mirror the worksheets you receive from your client such as daily, weekly, monthly sales worksheets, shift checkout worksheets or other cash reconciliation worksheets, or any other format where the saved order of accounts is helpful.
Copy existing template(s) from other clients.
Customizable input screens by user to accommodate user’s preferences and to facilitate heads-down data entry.
Create as many predefined Custom Journal Templates as you wish.
Insert titles, subtitles, totals and subtotals where desired.

Check Journal:

Customizable input screen by user to accommodate user’s preferences and to facilitate heads-down data entry.
Has the ability to distribute portions of checks to other client files where an owner has multiple businesses and sometimes pays expenses from one checkbook.
Includes powerful feature for entering client mistakes in a non-posting field which affects an additional running balance so that the processor can easily spot all math errors in the client’s register.

Bank Reconciliation:

Customizable input screen by user to accommodate user’s preferences and to facilitate heads-down data entry.
Multiple clearing methods:
Fast, heads-down clearing using form paper bank statements.
Visual point and click clearing.
Automatic electronic clearing by importing bank statement files, including a powerful tool to handle unmatched items
Powerful feature to assist with matching batched transactions such as credit card deposits.
Drill down correction for check register errors.

Imports

Imports for Setup

Full Contact Accounting – Import various items from another Full Contact Accounting company file. Use this ability to import common items from office standard template files:

¤ GL Accounts
¤ Options and Settings
¤ Tax software mappings
¤ All Contacts
¤ Customers
¤ Vendors
¤ Employees
¤ Other Contacts

Peachtree®:

¤ Prior Transactions
¤ Contacts
¤ Chart of Accounts

Generic:

¤ Chart of Accounts
¤ Contacts
¤ Transactions

QuickBooks®

¤ Prior Transactions – imported into prior periods by date
¤ Chart of Accounts
¤ Customers
¤ Vendors
¤ Employees
¤ Other Contacts

Business Works™:

¤ Prior Transactions
¤ Chart of Accounts
¤ Customers
¤ Employees
¤ Vendors

CS Professional Suite©:

Write-Up CS:
– Prior Transactions
– Chart of Accounts
– Contacts

Transaction Imports - Client's periodic (monthly, quarterly, etc) activity

QuickBooks®:

¤ Cash or Accrual.
¤ Ability to define summarized transactions – reduce unneeded detail.
¤ Import to multiple periods by transaction date.
¤ Map clients’ accounts to yours.
¤ Map clients’ payroll items to yours.
¤ Ability to undo imports.
¤ Import and update information for contacts association with transaction.

ACS Payroll™:

¤ Options for summarizing levels of detail.

Business Works©:

¤ Ability to define summarized transactions – reduce unneeded detail.
¤ Map clients’ accounts to yours.
¤ Ability to undo imports.

QuickBooks Online®

Professional Business Manager™ (Dillner’s client software):

¤ Ability to define summarized transactions – reduce unneeded detail.
¤ Map clients’ payroll items to yours.
¤ Ability to undo imports.
¤ Import and update content for contacts association with transaction.

Execupay™

Peachtree or Sage 50

¤ Map clients’ accounts to yours.
¤ Ability to undo imports.

Bank Statements

Credit Card Statements

Conversion imports from other accountants’ write-up packages

Red River Software©:

¤ Map clients’ accounts to yours.
¤ Ability to undo imports.

Exports

Print reports and automatically send pdf versions to clients' portal in the Virtual Office.

One click setup of client's portal in the Virtual Office.

Automatic setup of payroll forms for clients in the Virtual Office.

Transaction Exports - Client's periodic (monthly, quarterly, etc) activity

Ultra Tax™ CS

Copy tax code mapping from other clients’ files by entity.
Quick print tax code groupings report.

Lacerte™

Copy tax code mapping from other clients’ files by entity.
Quick print tax code groupings report.

Drake®

Copy tax code mapping from other clients’ files by entity.
Quick print tax code groupings report

QuickBooks® journal entries

Outsourced Services

Accounts Payable – Item forward system.

Record receivable invoices.
Enter adjustments, discounts, etc.
Quickly create checks by invoice, vendor and/or due date.

Accounts Receivable

Available add-on to Write-Up.
Balance forward system for doing Accounts Receivable for clients and for your own firm.

Reporting

Report Groups

Create global or client specific report groups.
Create custom report groups containing only the reports you send to the client each period.
Create unlimited number of Report Groups.

Paperless support

Integrated with network file system.
Integrated with Virtual Office (website) client portals.
Automatically print to pdf, print to physical printer and send to client’s Virtual Office portal all at once.

Ready to use reports

Comes with a large suite of pre-made reports including financial statements and managerial reports.
Modify reports using Crystal Decisions, if desired.

Export any report to many applications such as

- Microsoft Word
- Microsoft Excel
- Crystal Reports
- HTML
- ODBC
- and more…

Dynamic Analysis Letters

- Cover Letters – Create unlimited Cover Letters that are available to all client files using Dynamic Data Language (DNS) including links to client information as well as sophisticated user-defined formulas.
- Analysis Letters – Create unlimited Analysis Letters that are client specific using Dynamic Data Language (DNS) including links to client information as well as sophisticated user-defined formulas.

Powerful Utilities

Search Contacts

Two search methods:

¤ Quick Search – includes all census information for Contacts.
¤ Advance search – includes up to 65 fields of Contact data.

Filters for:

¤ Type of Contact.
¤ Two custom defined filter fields.
¤ Search for specified text.
¤ Global Search of all fields for matching text.
¤ Customizable results screen to include and exclude data fields as desired.
¤ Memorize search – ability to memorize an unlimited number of search configurations.

Export – Export results to comma delimited, tab delimited or Ascii file.
Quick print results.
Ability to merge as many Contacts as necessary.
With one click the ability to sort results by any data field.
Drill down on any Contact record to the Contact Manager.

Search Transactions

Filter by:

¤ Date range
¤ Period & Year
¤ GL account(s)
¤ Contact(s)
¤ Journal(s)
¤ Payroll item(s)
¤ Page number (check number, adjusting entry, page number, etc.)
¤ Batch ID
¤ Amount using =, <, <=, >, =>
¤ Customizable results screen to include and exclude data fields as desired.
¤ Over 25 data fields in the results.

With one click the ability to sort results by any data field.
Ability to create unlimited number of client-specific memorized search configurations.
Drill down on any result item to the source journal.
Export – Export results to comma delimited, tab delimited or Ascii file.
Quick print results.

Trial Balance

On screen Utility to report both dollar activity and balance and quantity activity and balance for all accounts.

Period/Year range to set the range for activity totals.
Display results as total activity for Period/Year range or detailed with each period within range in side by side columns.
Drill down on any account to view the transaction detail for the activity period range.
Drill down on any activity detail item to view the complete transaction in the source journal.
Export – Export results to comma delimited, tab delimited or Ascii file.
Quick print results.

Balance Checker

Quick audit of entire GL reporting or use of balance transactions.
Drill down capability to source journal.

Period conversion

Move all transactions backward and forward as required.
Use this powerful utility for start-up businesses where processing may have been performed for several months before the fiscal year end had been determined.

Practice Management

Fee schedule

Easy to use utility for defining a highly sophisticated set of Fee Schedule rules.
Open the Fee Schedule while in any client file and instantly see what their monthly fee should be with their historic data compared to your defined Fee Schedule.
Analyze clients’ data from any period or range of periods.

Processing status

Processing Status is a system that helps the accounting office track all clients’ current status with regard to:

¤ Current processing period.
¤ Bank reconciliation’s complete date.
¤ Period processing complete date.
¤ Accumulated time processing the current period as recorded by bookkeeper.
¤ Accumulated clock time for current period as generated by system.
¤ Number of checks entered for the current period.
¤ Entered checks average for the last 12 months.
¤ Imported checks for the current period.
¤ Imported check average for the prior 12 months.
¤ Payroll entered for the current period.
¤ Entered payroll average for last 12 months.
¤ Monthly repetitive fee for client.

Processing time detail report by client.

¤ Bookkeeper entered times.
¤ System generated clock time by screen.

Full Contact AccountingTM